Overview of The Smartling Glossary

The Smartling Glossary is a multi-directional termbase. This allows you to use the same Glossary across multiple Projects with different source languages.
It’s important to note that the source languages of your Smartling Projects should be included in your Glossary languages for use in the CAT Tool.

If you prefer watching to reading, check out our video tutorial.

Access the Smartling Glossary List

Account Owners and Project Managers can access the Glossary by the following steps:

1. Go to Account Settings
2. Under Linguistic Packages, click Glossaries.
   • This takes you to the Glossary list where you can view, edit, import, export, and archive Glossaries.

Anatomy of the Glossary List

1. Search: find a glossary by inserting a glossary name or description in the field
2. Show Archived Glossaries checkbox: choose to show or hide archived glossaries by selecting or unselecting this checkbox
3. Actions: choose to archive or unarchive any selected Glossaries from the list
4. Bulk-select: select this checkbox to select all Glossaries from the list
5. Single-select: select any of the checkboxes beside a Glossary to perform an Action on that specific Glossary
6. Glossary Name and Description column: click the hyperlinked Glossary name to enter the Glossary.
7. Entries: the number of entries contained in the Glossary
8. Languages: the number of languages contained in the Glossary
9. Linguistic Packages: the number of active Linguistic Packages the Glossary is assigned to. Click the number to view the list of active Linguistic Packages
10. Associated Blocklists: the number of Blocklists associated with the Glossary
11. Date Modified: the date the Glossary was last modified and name of the user who performed the modification
12. Date Created: the date the Glossary was first created and name of the user who created the Glossary
13. Ellipses: click to perform an action on an individual Glossary. Actions include:
    1. Edit Details: Edit the Glossary name and Glossary description, and Manage Glossary Custom Fields.
    2. Add Language: add a new language from the list of Smartling's supported languages. Ensure any selected languages have been added to your account.
    3. Remove Language: remove any of the languages already active in the Glossary. Removing a language will permanently delete all Glossary data associated with that language. This action cannot be undone.
    4. Import Glossary: to make bulk changes to the current Glossary, you can upload a revised Glossary Excel or CSV file. For more information, read Import & Export with the Smartling Glossary.
    5. Export Glossary: to view, edit, and revise a Glossary, export an Excel or CSV file of all entries in selected languages. For more information, read Import & Export with the Smartling Glossary.
    6. Export Glossary Template: to import a new Glossary, export a blank Glossary Template and proceed to build a Glossary from scratch. By following this template, you will be able to successfully import a new Glossary. For more information, read Import & Export with the Smartling Glossary.
    7. Archive Glossary: archive the Glossary, so it is no longer available for use. If the Glossary is currently associated with any active Linguistic Packages, you will be asked to select replacement Glossaries for those Linguistic Packages.
14. Blocklist lives in Linguistic Assets
15. Manage Custom Fields: click here to manage Glossary custom fields.
16. Manage Labels: click here to add, edit, or delete Glossary Labels.
17. Create Glossary button: click here to create a new glossary.
18. Glossary List Page & Sorting: use this button to turn to the next page of the Glossary List.  If you have more than 50 Glossaries, additional Glossaries will be found on the next page. Above that is the sorting where you can choose to sort the Glossary List view by date modified, date created, or Glossary name

Access the Smartling Glossary

To enter any of the Glossaries from the Glossary List, click the Glossary name.

Anatomy of the Smartling Glossary

1. Search & Filters: use the search and filters to narrow down the list of Glossary entries
   1. Term & Variation Search: use this field to quickly find a term or any term variations. Terms will be searched for across all terms and term variations for all visible languages, i.e. visible languages are those selected in the View Configuration.
   2. Term has Translation: select from the dropdown list of languages to find translated terms in that selected language.
   3. Missing translations: select from the dropdown list of languages to find terms missing translations in that selected language.
   4. Term is set DNT: a dropdown list of all locales in the Glossary with terms set to DNT. Select only one language at a time.
   5. Label: easily filter for entries associated with specific labels
   6. Status: show all entries in the Glossary either by: Active, Archived or All Statuses (Active and Archived). Default is set to Active.
   7. Created By: filter by users who have created an entry
   8. Last Modified By: filter by users who have modified an entry
2. Actions: choose to archive an entry, unarchive an entry, import or export any selected entries from the list
3. Bulk-select: select this checkbox to select all entries from the list
4. Single-select: select any of the checkboxes beside a Glossary to perform an Action on that specific entry selection
5. Add an Entry: click here to add a new Glossary Entry
6. View Configuration: click here to select the Focus Language and Additional Languages Columns.
7. Sorting: choose to sort the Glossary List view by Focus Language, date modified, or date created.
8. Glossary Entry List Page: use this button to turn to the next page of the Glossary Entry List.  If you have more than 200 Glossary Entries, additional Entries will be found on the next page. 

What's Next?

Now that we have figured out the navigation, it's time to create a new Glossary and add some Glossary entries.

Be sure to read Elements of a Glossary Entry and Configuring Your Glossary View.