Managing Translation Projects

Request Translations Using Jobs

This article is for Account Owners and Project Managers.

The Jobs feature allows you to group and prioritize content for translation, and monitor the progress throughout completion. Jobs can be created on a file basis, or by selecting individual strings to be included in a job.

You must first create a job, then authorize it to begin the translation process.

If you are adding new files or strings to an existing job, you will be prompted to authorize the job again. 

Create a Job

There are three ways that a job can be created within the Smarting Dashboard. Each method depends on your situation. 

Method 1: Create a Job and Upload New Files

From within the Jobs page, you can create a new job and upload your new files:

  1. Select the Jobs menu in the top navigation.
  2. Click Create New Job. The dialog box will appear.
  3. Upload your file(s). 
  4. Enter a name for the job.
  5. Select a due date for your job deadline.
  6. Add a description if necessary.
  7. Select the languages for which you would like your job translated.
  8. Click Confirm.

To add a file to a job for only a specific language(s), click on the job and select Files > Add File > Select languages.

Method 2: Add Existing Strings to a Job

If your strings have already been added to Smartling (for example, if you're using the Global Delivery Network), you can either add them to an existing job, or add them to a new job. To add them to a new job:

  1. Go to Projects (select a project) > Content > Translations (also referred to as the "List View").
  2. Near the top of the page, make sure that the In Progress status has been selected.
  3. Select individual or all strings. (You can also add strings to an existing job or a new job when authorizing strings from the Awaiting Authorization status.) 
  4. Click Actions > Jobs > Add/Move to Job. The Add Translations to a Job dialog box will appear.
  5. Click + Create Job.
  6. Fill out the following fields and click Create
    • Job Name
    • Due Date (optional): Refers to the due date for the entire project. To set due dates by workflow step, see Change Job Due Dates.
    • Description (optional)
    • Reference Number (optional)
  7. Once you've created the job, you'll be returned to the Add Translations to a Job dialog box. Select the Move to selected job if you wish to remove the strings from the existing job and move them to the selected one. Otherwise, the strings that are currently in the job will not be added to the selected job (for the same language.)
  8. Click Add.

Method 3: Add Existing Files to a Job

From within the Files page, you can either add existing files to a job (or upload new files and add them to a job). Only strings from files that are not already in an existing job will be added to a new job for the selected languages.

To do this:

  1. Go to Projects (select a project) > Content > Files
  2. Click Upload Files and select your files.
  3. Once they have uploaded, select the files. Click Actions > Add To Job. (You can see the newly created job within Content > Jobs.) 

Authorize a Job and Get a Cost Estimate

When you authorize a job, you are allowing it to be sent through a translation workflow. A job requires authorization any time unauthorized content is added to it, for example, adding new files to an existing job. Content that is already in progress or completed will not be affected by this action.

To view all jobs that need authorization:

  1. Select the Jobs menu in the top navigation.
  2. Filter by Status > Awaiting Authorization.
  3. From within the Status column, click Authorize. (If a job is empty, you will not see the Authorize button.) The Authorize dialog box will appear with:
    • Total source words: All words, across all languages.
    • Total weighted words: Words in each fuzzy match tier multiplied by the rate discount for that tier.
    • Cost Estimate: A cost estimate will automatically be generated for that job. The cost estimate takes into account the rates to which your translation vendors have agreed, any translation memory leverage, and repeated content within the project itself. (If you see a warning icon in Cost Estimate, this indicates that some rate information is missing, and you should set the rate from within the Team menu (at the top of the page). 
  4. Select the default translation workflow or choose the relevant workflows.
  5. Click Confirm.

Edit Job Name, Description, or Due Date 

  1. Select the Jobs menu in the top navigation.
  2. Click the name of a job to show its details.
  3. Click the job name to edit it.
  4. On the right hand side of the page, click the Due Date, Description or Reference Number to edit the field.

Cancel a Job

See Cancel a Job.

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