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Add or Edit a Glossary Term

While working in the CAT Tool, you can add or edit Glossary terms if an Account Owner or Project Manager has configured Glossary permissions on your user profile.

Permissions must be granted before attempting to add/edit Glossary terms.

Add a Glossary Term

If you come across a term that you feel should be added to the Glossary, you can add it to the Glossary via the shortcut bar or via a keyboard shortcut.

METHOD 1: Shortcut Bar

The black bar above the strings in the CAT Tool is known as the shortcuts bar.

  • Highlight the term in the source panel
  • Click Add Glossary Term
  • Complete all fields in the dialog

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METHOD 2: Keyboard Shortcut

  • Highlight the term in the source panel
  • Use the default keyboard shortcut: Ctrl + Shift + G
  • Complete all fields in the dialog

Glossary Term Dialog

  1. Source term is automatically populated with the highlighted term, but you can modify this if needed
  2. Decide if this term should be used with case-sensitivity and as an exact match by linguists
    • Case-sensitive: you can mark your main term as case-sensitive. This can be considered exact match + case-sensitive. Selecting both case-sensitive and exact match gives the same results as just selecting case-sensitive. When marked as case-sensitive, a Glossary term is only detected and displayed in the CAT Tool if the capitalization used in the source text matches the Glossary entry.
    • Exact Match: When marked as an Exact Match, the term will only be detected and highlighted in the CAT Tool if the source text uses this term exactly as seen in the Glossary. The source string can include the term with any variation of casing (sentence, title, upper, lower etc.). However, plurals or any variation to the ending of the term in the source string (unless specified in term variations), will not be highlighted as a glossary term.
  3. Enter a definition for the term to help translators understand its meaning (optional)
  4. Insert an appropriate translation for the source term (required)
  5. Select the Glossary this term should be added to (required)
    • You can see the Glossary the project uses under the Additional Details panel
  6. Click "show more options" to view additional labelling options, such as DNT and language notes
    1. If the term should display in all translations as seen in the model, select the DNT checkbox
    2. Under Part of Speech, choose a part of speech from the dropdown
    3. Add any notes that might be helpful for translators under
  7. When you're finished, click Save 

You can customize your keyboard shortcuts from within the CAT Tool by going to Settings > Keyboard Shortcuts.

Edit a Glossary Term

With applicable Glossary permissions, Agency Account Owners and Translation Resource users can also Edit Glossary Terms in the CAT Tool.

  • Hover over any source term with a dotted underline
  • The Glossary entry pop-up with the Glossary entry details will appear
  • Click the pencil icon to edit

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  • The Edit Glossary term box will appear
  • Update fields as necessary
  • When you're finished, click Edit

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