Glossary & Style Guide

Create a New Glossary

You can create a new Glossary in the Dashboard or by importing a file.

Create a Glossary in the Dashboard (New Experience)

  1. Go to Account Settings (click your account name) > Linguistic Assets.
  2. Under Assets, click Glossaries.
  3. Click Create Glossary.
    The Create New Glossary dialog appears.
  4. Enter a name for the glossary.
  5. Select a source language that matches the project(s) you plan to apply the glossary to.
  6. (Optional) Check the box to restrict the glossary to specific target languages.
  7. (Optional) Add a Description.
  8. Click Create Glossary.

Create a Glossary in the Dashboard (Classic)

  1. Click Assets > Glossaries.
  2. Click Create Glossary. The Create New Glossary dialog box will appear.
  3. Enter a name for your glossary.
  4. Select a source language. This should match the source language of the project(s) you plan to apply the glossary.
  5. Add a description for your glossary (optional).
  6. Click Create Glossary.

Your glossary will appear in the list of available glossaries.

Create a Glossary via File Import (New Experience)

If you have an existing glossary or terminology base, you can save time by importing it into Smartling rather than adding each term individually. 

The glossary term length cannot exceed 255 characters.

From the Import Glossary dialog, you can download an Excel, CSV, or TBX file template to ensure a seamless import.

  1. Go to Account Settings (click your account name) > Linguistic Assets.
  2. Under Assets, click Glossaries.
  3. Click Import Glossary.
  4. This will open the Import Glossary dialog. Fill out the required fields and select the file for import.
  5. Click Import Glossary.

Create a Glossary via File Import (Classic)

  1. Go to Assets > Glossaries.
  2. Click Import Glossary.
  3. Fill out the glossary name, source term language, description, and select the XLSX file for import.
  4. Click Import Glossary.

Glossary Template Fields

ID Term Definition Notes Part of Speech Do Not Translate Case Sensitive Exact Match SEO

(Leave blank if it's a new term)

Glossary term
(required)

Term definition(s)

Additional notes or background

Noun, Verb, Adjective, Adverb, Pronoun, Preposition, Interjection, or Conjunction

Should be left untranslated
(true or false)

Term is case-sensitive 
(true or false)

Match term exactly as written
(true or false)

Term is SEO keyword
(true or false)

The Term column is the only required field to import a glossary, however, we recommend you include all fields for the most accurate translations.

If you are also importing translations for your glossary terms, each row can include the following fields for each language:

Language (Country) Locale-code Notes Language (Country) Locale-code Locked Language (Country) Locale-code

Language translation

Additional notes or background for language

Translation is not editable by Translation Resouces in the CAT Tool
(true or false)

The target language is specified with the Language (Country) locale-code formatting in the column headers as shown above.

When specifying the locale code, ensure to provide the full locale code. For example, for Italian, the locale code will be it-IT, and not simply IT.

If you have multiple languages, the language-specific columns should be added to the same excel worksheet, not in separate tabs.

Don't know your Project's locale codes?
In the Classic experience, from within a Project, click on Project Settings > API. Your locale codes are listed under API Locale code in the Target Languages section. In the New Experience, from within a project click the gear icon > Project Settings > Languages.

Assign a Glossary to a Linguistic Package (New Experience)

Now that you have added your glossary to Smartling, you can assign it to one or more linguistic packages.

  1. Go to Account Settings > Linguistic Assets.
  2. Under Actions, click the pencil icon to edit the package that you want to add the glossary to.
    The Edit Linguistic Package dialog appears.
  3. Click Required Assets.
  4. In the Glossaries field, type the name of the glossary.
  5. Click Save Changes.

You can also manage your glossaries via the Smartling API. For more information, see our API documentation.

Assign a Glossary to a Linguistic Package (Classic)

Now that you have added your glossary to Smartling, you can assign it to one or more linguistic packages.

  1. Click Assets > Linguistic Packages.
  2. In the Actions column, click the pencil icon to edit the package for which you wish to add your new glossary. The Edit Linguistic Package screen will appear.
  3. Select Required Assets.
  4. In the Glossaries field, type the name of your glossary.
  5. Click Save Changes.

You can also manage your glossaries via the Smartling API. See here for more information.

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