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Strings View Search & Filters (Project)

The Strings View loads a lot of content when you open that tab. Save yourself from getting overwhelmed and apply any of the range of filters described below.

Filters

Search for strings with the filters on the left area. Reset your search with the link at the top. You can also save your string searches for the future.

The available filters will change depending on the view you are using. The following translation-related filters are not available when using the Source view: Languages, Translation keyword, Issues, Assignment, Translations and Workflow.

Filter Options / Definition
Job

Filter strings by an existing job name or choose to view strings outside a Job by selecting Not In A Job. Filter supports searching by job number.
Status

Select and search by the following options:

  • Awaiting Authorization – Strings are not yet authorized for translation.
  • In Progress – Strings are authorized for translation but not published.
  • Published – Translation is completed and strings are published.
  • Excluded – Strings have been excluded from translation.
  • Mixed – Strings are in different statuses for different languages. This option is only shown in Source Mode.
Languages 

Select and search by the languages configured for the project. 

Selecting Show source language only switches the Strings View from Translation mode to Source mode, so you only see the source content.
Source Keyword

Search for a word or phrase in the Source Strings column.

Use quotes to match a string exactly. For example,

"Save Preferences"
Translation Keyword

Search for a word or phrase in the Translations column. Use together with "Replace Text" under Actions to find & replace translations.
Plurals & Placeholders

Find strings with plurals or placeholders, or both.
Key/Variant

Search for string variants by looking up translations based on key or variant metadata.

Optionally, select Exact Match to return the exact set of characters.
File / URL

Search for file names from the File field (files or Connector projects) or URL's from the URL field (GDN projects).

Optionally, select Exact Match to return the exact set of characters.
Issues 

Search by the following options: 

  • Any Issues – Strings that have or have had open issues.
  • Any Unresolved Issues – Strings with an unresolved issue.
  • Any Resolved Issues – Strings with a resolved issue. 
  • No Issues – Strings with no issue.
Issue type

Search by the following options: 

  • Source – Strings that have an issue with the source. 
  • Translation – Strings that have an issue with one of the translation languages. 
LQA

Search by the following options in relation to Linguistic Quality Assurance: 

  • LQA Reviewed - Has Errors – Strings that have been recorded as having LQA errors.
  • LQA Reviewed - No Errors – Strings that have been recorded as not having LQA errors. Note that strings that have been submitted without recorded errors (i.e. submitted or skipped) are recorded as strings with "No Errors" by default.
  • Not LQA Reviewed - Strings that have not been reviewed under LQA.
Context 

Search by the following options: 

  • Context – Strings that have visual context. 
  • No Context – Strings that do not have visual context.
Context Name  Search by the name of the visual context, optionally with an Exact Match.
Ingestion Warnings

String ingestion warnings are flags raised when Smartling ingests a string that appears to have a possible problem. The string will still be ingested into Smartling.

This filter allows you to view strings that might require further attention.

See String Ingestion Warnings Explained for further detail on each warning.
String Instructions Type

Filter for strings that have

  • No instruction - all strings without translator instructions
  • String has an instruction - all strings with translator instructions
  • Instruction from file - strings with translator instructions given in the source file (e.g.: using the #smartling.string_instructions_paths directive)
  • Manually added instruction - strings with translator instructions applied manually by selecting the string in Smartling > Actions > Edit Translator Instructions
String Instructions Text

Search for strings with specific text, e.g., "Do not translate...".

You must choose one of the options in the above filter first.
Hashcode 

Search by a string’s unique hashcode. You can find a string's hashcode from the String Details or Additional Details panel in the CAT Tool.
Namespace

Search by a string’s unique namespace.
SEO Content

In a GDN project, filter for SEO or non-SEO content from the dropdown.
Domains 

In a GDN project, select and search for domains in the URL/Domain column.

Assignment 

Search by the following options:

  • Pending Assignment – Strings have not yet been assigned to a resource, such as a translator, editor, or proofreader. 
  • Assigned – Strings have been assigned to a resource.
Assigned To  Select and search for which resource(s) strings have been assigned to.
Translations 

Search by the following options:

  • Has translation – Strings have at least one translation. 
  • Does not have translation – Strings don’t have any translations. 
  • Translation same as source – String translations match the source copy.
Prepublish

Search by the following options:

  • Available to prepublish – Strings are available to prepublish.
  • Currently, prepublished – Strings have been prepublished.
Workflow  Search by one or more project or account-level workflow steps. Click a step to select it. 
History Search by the Action taken, the Date range selected, and the User who performed the action; for example, all content excluded in the past seven days by a certain user.
Tags Select and search by one or more content tags. Alternately, select and search by No tags.
State

By default, all active strings will be shown. You can choose to filter by;

  • inactive strings
  • both active and inactive

Search

When searching for text-based fields, you can use the * character as a wildcard to match anything. This is especially useful for the following use cases:

  1. To find a string that includes a placeholder. Although Smartling will show the placeholder in the string, the only way to find the string including the placeholder is to use a wildcard.
    1. Example: Hello, *
    2. Will match Hello, ${firstName}
    3. Will not match Why, hello there!
  2. To find multiple strings that are similar in the form they start with or end with.
    1. Example: Good *!
    2. Will match: Good morning!, Good evening! Good afternoon! Good job!
    3. Will not match: Goodbye! G'day! Good riddance.
  3. To refine your search for a string that otherwise results in getting too many results from our standard similar match results.
  4. To find strings that have HTML markup inside them

If you want to match an actual * character that is part of your text you can use \* to match exactly one * character in the filter.

You can save any filter-set used in the Strings View. For more information, read Saved Searches. 

Important Considerations for Searching

  1. Search separately by text in the source string and text in the current translation.
  2. Search for exact strings by "quoting". However, this won't work for strings with placeholders or HTML markup.
    source_content.png

    Will return any string with the word “content” in it.
    source_content2.png

    Will return only the string that is exactly the single word, “content”.
  3. You can limit results to one specific File or URL by clicking the exact match checkbox.
  4. Search is not case-sensitive, even exact search.
  5. All filters are combined using logical “AND”; you may get zero results when combining filters, even if an individual filter would have some results.

Important Considerations for Using the History Filter

  1. The "preselected" date ranges of the History filter (e.g. last 24 hours) are dynamic.  The URL for the filter (and eventually saved searches with that filter, a forthcoming feature) will use the range relative to the time the page is being loaded. So you can get different results if you run the same filter today vs. tomorrow (or even 5 minutes or one hour later) because it’s really last 24 hours from the time the page is loaded.  If you want to share a search or revisit a search for a specific time range, use the Custom date range options to specify the exact time range.  A saved search or shared URL with a custom range should produce the same results over time (assuming nothing else changes).
  2. The History filter has limitations for how many results can be displayed on the first page. In cases where not all search results can be shown on one page, you will receive a warning message.

    Further results may be displayed on the following pages, but the number of total search results cannot be shown reliably. To ensure that all results can be displayed correctly, please narrow down your search by adjusting the selected time range or by applying further filtering options.

Search Results and Counters

Screenshot_2021-02-05_at_12.31.16.png

The counter in the results is the count of the source strings that match your filter.

When looking at multiple target languages (the default), a source string will be repeated for each row with its current translation.

You will see more results (rows) than the number of the string counts shown if you are looking at multiple languages. Example:

Source  Translation Language
Hello Hola Spanish
Hello Bonjour French

The count of this result is 1 string (2 words). "Hello" is one source string, listed twice for both translations (2 words).

The translation search results use dynamic pagination. When searching across multiple languages, a result will never split a single source string and its translations across multiple pages, meaning all the translations for a single string will always be shown on the same page.

As a result, the number of individual source strings that will be shown on a single page, and the number of results shown on a single page, are dynamic. They adjust automatically depending on the total result set and the number of languages selected.

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