Glossary Custom Fields

Custom Fields on a Glossary allows for additional, non-standard information to be collected for each glossary term. Once you create the Custom Field, you will have the option to include specific metadata for that Custom Field when you add a term to the glossary. This information will be visible to users in the Glossaries section of the Dashboard and in the Glossary Entry information in the CAT Tool.

Managing Custom Fields

Create custom fields

Creating and viewing custom fields can be found through the Manage Custom Fields link in the Glossary section of Linguistic Assets. Once in Custom Fields, the user can create, view, and edit fields.  

• Click Account Settings > Linguistic Assets > Glossaries > Manage Custom Fields

• To add a new custom field, click the Create Field button   
• To view custom fields applied to a particular glossary, select the glossary.

The Create Custom Field dialog will provide for the options of creating a custom field, including:

• Title:  The display name of the field.
• Input Type: The field type - short text (255-character limit in the field), long text (4096-character limit in the field), a custom multi-select dropdown, and a yes/no dropdown.
• Tooltip with Description:  This is extra information displayed to the user about the field. This will be the information displayed under the information icon beside the Custom Field.
• Glossary Entry Level:  Choose where the custom field will be visible from the dropdown menu of options:
  • Both: fields will appear on both the Entry and Translation-level
    • Reviewed - to indicate whether a translation has been fully reviewed by the language lead
  • Entry - field will only appear on the Entry-level details
    • e.g.: SEO - to determine if the entry is for SEO content
  • Translation - field will appear for each language on the Translation-level details
    
    • e.g.: Legal approval required - for certain terms that need to be approved for legal use, perhaps on a later step in the workflow.
• Enable Field:  If Enabled, this term will be available to glossary terms. If disabled, this custom field will be hidden but existing data remains.

Once you have inputted the relevant Custom Field metadata, click Create

Add a Custom Field to a Glossary

Fields are not available to a glossary or glossary term until they have been associated with the glossary.  To make a field available to a glossary, choose the target glossary from the dropdown, click and drag the term from the left side to the right side.

See below example of an enabled glossary term associated with the selected glossary.

Edit Custom Fields

Editing a field is available through the pencil menu in each field item.

 

Custom Fields in a Glossary

On the glossary term

When a glossary term has custom fields, those fields will show up at the bottom of the Add/Edit Term dialog.

• Click Account Settings > Linguistic Assets > Glossaries > select the target glossary > Add Term

In the CAT Tool

The Custom Field and Custom Field metadata inputted when adding a term to the glossary, appears to users in the CAT Tool when the hover over a glossary term (pictured).

Glossary field information will be shown to users in the CAT Tool if the "Allow translators to see field" option is checked on the Custom Field. To check if this was enabled when the custom field was created, simply edit the custom field by clicking the pencil.

Concept is the parent of the terms - including source and all of the translations.