Job Attachments allow for reference files to be uploaded to a Job for additional context for Translators. The Job attachment is accessible to all users who have access to the Job in the dashboard and to Translators in the CAT Tool. These files are non-translatable and do not go through the translation workflow or count in word count estimates.
Content must be in a Job to upload a Job Attachment.
Example Use Cases
When translating Adobe InDesign files, attaching a JPG or PDF export of the InDesign document in the original language, and providing instructions about the document, you can create an excellent reference for translators to help them understand the context. Remember that not all translators can open the IDML file, so Smartling strongly recommends that you provide context via instructions.
When translating a business document, such as a PowerPoint or InDesign file, or a SubRip subtitle file, you may require your Translation Provider to complete post-processing work, such as desktop publishing (DTP), before translations are complete. They can download current translations in some file formats in Jobs that are in progress and upload the post-processed file to Smartling as a Job Attachment for you to download and approve. Once approved, you can upload the translated file back into Smartling and submit the content to the next step, which is typically the published step.
- Upload: Any user may upload and attach any file to a Job from the dashboard and CAT Tool.
- View and Download: Any user who has access to the Job may view and download any file attached to a Job from the dashboard and CAT Tool.
- Delete: Account Owners and Project Managers can delete any file attached to a Job. All other users can only delete the files they have uploaded.
Supported File Types and Limitations
- Supported File types: Any file type can be attached to a Job.
- Maximum file size: 1 GB.
- Maximum file attachments: Up to 50 attachments.
- It is possible to upload multiple files at the same time. When bulk-uploading multiple files, no Attachment Description can be provided. The maximum size per file is 1 GB.
- Only image files can be previewed. All other file types must be downloaded and opened locally.
- Job attachments are not visible in the Transcreation Tool or Review Mode.
- Job attachments are automatically deleted 365 days after its last download.
Job Attachments in the Jobs Dashboard
The paperclip indicates the number of Job Attachments that have been uploaded with the Job. Click the paperclip to open the Job Attachment list where you can view, download and upload Job Attachments.
Job Attachments in the Job Details
- Enter the Job Details page by clicking the Job name
- Job Attachments are found in the left column of a job's details.
Upload Job Attachments in the Job Details
- Under Jobs Attachments, click Add Attachments > Upload Attachment
- Click Browse to open your locale drive and select a file to attach. Alternatively, it is possible to drag and drop all files that you would like to attach.
- You have the option to provide additional information in the Attachment Description field. This field is not available when multiple files are uploaded at the same time.
- Click Upload
Job Attachments in the CAT Tool
Any user who has access to the Job in the CAT Tool can view, download, or upload Job Attachments from the Job Attachments list.
Job attachments are located in the Job Attachments tab, or under Additional Details, beside Attachments.
Job Attachments List
The Job Attachments list is where you will find all attachments for the Job. You can open the Job Attachment list anywhere you can find the Job Attachments:
- From the Jobs Dashboard, click the paperclip
- From the Job Details, click View Attachments
- From the CAT Tool, click the Job Attachments tab or View Attachments, under Additional Details.
This opens the Job Attachments list where users can;
- Upload another attachment: click Upload Attachment
- Open the attachment: click the attachment name (image files only)
- Download the attachment: click Download
- Delete the attachment: click Delete
You can upload an attachment to a string from the String Details dialog. This works in a similar was to Job Attachments, except the file is linked as a sting instruction to translators in the CAT Tool.