Style Guide & Glossary

Add a Term to a Glossary

This article is for Account Owners and Project Managers.

Once you have created a glossary in Smartling, you can begin adding glossary terms. This article covers how to add glossary terms via the Assets tab. If you are a Translator or Editor, you can add glossary terms directly in the CAT Tool.

If have multiple terms to add, the easiest and fastest way to get them into Smartling is by using our glossary import template.

Create Glossary Term

  1. Go to Assets > Glossaries.
  2. Click the glossary you wish to update.
  3. Click Add Term, and the Add Glossary Term dialog box will appear.
  4. Fill in the glossary term details, and click Add Term.

The term will be added to your source glossary.

Add Language Specific Details

If you have language specific details for the term, such as a preferred translation or notes, these can be added after a term is created:

  1. Go to Assets > Glossaries.
  2. Select a language using the dropdown next to the Search term field.
  3. Click the pencil icon next to the term you wish to update.
  4. Click on the Translation Details tab.
  5. Enter translation details
  6. Click Save Changes

Repeat this process for other languages as necessary.

Glossary Term Details

All fields except for the term itself are optional, but detailed information will help your translators better understand your terminology and create quality translations.

Source Term Details

  • Term: The source language term.
  • Part of Speech: Select from noun, verb, adjective, etc.
  • Definition: Define the source term.
  • Case Sensitive: If checked, only words or phrases with cases matched will be highlighted in the CAT Tool as Glossary terms. For example, if there is a term "Word", then "word" will not be treated as a term.
  • Exact Match: If checked, only words or phrases that match exactly with the terms will be highlighted in the CAT Tool as Glossary terms. For example, if there is a term "Word", then "Words" will not be treated as a term.
  • SEO Term: Used to mark a term that is important for Search Engine Optimization.
  • Do Not Translate: If checked, instructs translators not to translate the term in your content.
  • Variations/Synonyms/Antonyms: Related terms as an aid to translators, but NOT used for matching. For example, if "create" is a Glossary term, you may wish to declare "creates", "creator", or "creating" as variations; "write" or "build" as synonyms and "destroy" as an antonym.
  • Notes: Add any additional information that may be of use to translators.

Translation Details

  • [Language] Translation: The translated term.
  • [Language] Notes: Any additional information on the term. Use this field for notes specific to the current language. General notes should go under the SOURCE TERM DETAILS tab.
  • Lock Translation: If checked, translation resources cannot edit this translation of the term.
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