Style Guide & Glossary

Import an Existing Glossary

This article is for Account Owners and Project Managers.

If you have an existing glossary or terminology base, you can save time by importing it into Smartling rather than adding each term individually. 

Glossary files for import must be in Excel (XLXS) format. Some reformatting may be required to fit the predefined field names accepted by Smartling.

Glossary Fields

ID Term Definition Notes Part of Speech Do Not Translate Case Sensitive Exact Match SEO

(Leave blank if it's a new term)

Glossary term
(required)

Term definition(s)

Additional notes or background

Noun, Verb, Adjective, Adverb, Pronoun, Preposition, Interjection, or Conjunction

Should be left untranslated
(true or false)

Term is case-sensitive 
(true or false)

Match term exactly as written
(true or false)

Term is SEO keyword
(true or false)

The Term column is the only required field to import a glossary, however we recommend you include all fields for the most accurate translations.

If you are also importing translations for your glossary terms, each row can include the following fields for each language:

Language (Locale) xx-XX Notes Language (Locale) xx-XX Locked Language (Locale) xx-XX

Language translation

Additional notes or background for language

Translation is not editable
(true or false)

Target language is specified with the Language (Locale) xx-XX formatting in the column headers as shown above.

If you have multiple languages, the language specific columns should be added to the same excel worksheet, not in separate tabs.

Don't know your Project's locale codes? From within a Project, click on Project Settings > API. Your locale codes are listed under API Locale code in the Target Languages section.

Import Glossary File

  1. Go to Assets > Glossaries.
  2. Click Import Glossary.
  3. Fill out the glossary name, source term language, description, and select the XLSX file for import.
  4. Click Import Glossary.

 Use our Glossary Import Template to ensure a seamless import.

Need to update a Glossary already stored in Smartling? Learn how to update a Glossary in Smartling.

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