Style Guide & Glossary

Import an Existing Glossary

This article is for Account Owners and Project Managers.

If you have an existing glossary or terminology base, you can save time by importing it into Smartling rather than adding each term individually. 

The term length cannot exceed 255 characters.

Glossary files for import must be in Excel (XLXS) format. Some reformatting may be required to fit the predefined field names accepted by Smartling.

Glossary Fields

ID Term Definition Notes Part of Speech Do Not Translate Case Sensitive Exact Match SEO

(Leave blank if it's a new term)

Glossary term

Term definition(s)

Additional notes or background

Noun, Verb, Adjective, Adverb, Pronoun, Preposition, Interjection, or Conjunction

Should be left untranslated
(true or false)

Term is case-sensitive 
(true or false)

Match term exactly as written
(true or false)

Term is SEO keyword
(true or false)

The Term column is the only required field to import a glossary, however we recommend you include all fields for the most accurate translations.

If you are also importing translations for your glossary terms, each row can include the following fields for each language:

Language (Country) Locale-code Notes Language (Country) Locale-code Locked Language (Country) Locale-code

Language translation

Additional notes or background for language

Translation is not editable by Translation Resouces in the CAT Tool
(true or false)

The target language is specified with the Language (Country) locale-code formatting in the column headers as shown above.

When specifying the locale code, ensure to provide the full locale code. For example, for Italian, the locale code will be it-IT, and not simply IT.

If you have multiple languages, the language-specific columns should be added to the same excel worksheet, not in separate tabs.

Don't know your Project's locale codes?
In the Classic experience, from within a Project, click on Project Settings > API. Your locale codes are listed under API Locale code in the Target Languages section. In the New Experience, from within a project click the gear icon > Project Settings > Languages.

Import a Glossary File (New Experience)

  1. Go to Account Settings > Linguistic Assets.
  2. Under Assets, click Glossaries.
  3. Click Import Glossary.
  4. Fill out the required fields and select the .xlsx file for import.
  5. Click Import Glossary.

Import Glossary File (Classic)

  1. Go to Assets > Glossaries.
  2. Click Import Glossary.
  3. Fill out the glossary name, source term language, description, and select the XLSX file for import.
  4. Click Import Glossary.

 Use our Glossary Import Template to ensure a seamless import.

Need to update a Glossary already stored in Smartling? Learn how to update a Glossary in Smartling.

Was this article helpful?